MonDive#12: Outreach with AI

Welcome to the MonDive

Today in MonDive🔥

• Outreach with AI

• Create a Smartlead Account

• Import Email Accounts

• Add Signature & Enable Warm-Up

• Create a Campaign & Import Leads

• Write Email Sequences, Variations & Follow-ups

• Schedule, Sender Accounts & Advanced Settings

• Unified Inbox

• Free Outbound Audit

• The Smartest AI Library on the Internet

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Outreach with AI

Imagine booking qualified sales meetings while you sleep—on autopilot.
No manual follow-ups. No messy spreadsheets. Just pure, Smartlead-powered outreach.

✅ Leadmoves, a European B2B lead generation agency, booked over 200 demos in a month and a 40% reply rate, with 90% of responses being positive with Smartlead. (Link)
✅ Astra Digital leveraged Smartlead to book 33 meetings from 174 leads, with an 89.19% unique positive reply rate. (Link)
✅ Growth Today, co-founded by Brigitta Ruha, managed over 50 inboxes per client seamlessly with Smartlead (Link)

Why use AI for cold emailing with Smartlead?

🚀 Higher Deliverability – Built-in warm-up tools and smart routing keep your emails out of spam.
🧠 AI Personalization – Use spintax and AI-enhanced variables to craft hyper-relevant emails that convert.
⏱️ Save Time – Upload leads, set rules, and let Smartlead run your campaigns while you focus on closing deals.
📩 Automated Follow-ups – Set it and forget it. Smartlead handles smart sequences that feel personal, not spammy.
🌍 Inbox Rotation – Send from multiple inboxes to scale safely without compromising deliverability.
📊 Track Everything – Open rates, reply rates, link clicks—get deep insights on what’s working.

You don’t need to be a sales pro. With Smartlead, all you need is your offer—and the system handles the outreach for you.

Ready to grow your pipeline while you sleep? Let’s go.

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1. Create a Smartlead Account

• Navigate to Smartlead

  

• Create a Smartlead account with your work email.

  

2. Import Email Accounts

• Navigate to Email Accounts to add Email accounts. These email accounts will be used to send emails to the prospects.

• Click Add Email Account and follow the instructions based on your provider (Gmail, Outlook, etc.).

  ✅ Pro Tip: Use Gmail accounts to target Gmail addresses and Microsoft accounts to target Outlook/Hotmail addresses.

• For bulk uploads, use the bulk import option.

  

3. Add Signature & Enable Warm-Up

• Go to the email account you added → General Settings.

• Add your Email Signature to boost authenticity and trust.

  

• Then go to Warmup → Enable Warmup.

• Adjust settings as needed to gradually build sender reputation and avoid the spam folder.

  

4. Create a Campaign & Import Leads

• Head to Email Campaigns → click Create New Campaign.

  

• Import your leads as a CSV file.

  

• Set the Import settings.

  

• During import, map the CSV fields to Smartlead fields.

  • Important: Map custom columns like {{First_Name}}, {{Company_Name}}, {{Potential_Customer}} to Map Fields for dynamic content in your emails.

  

5. Write Email Sequences, Variations & Follow-ups

• Write the email copy for the offer you're providing. In this case, we used the following copy:

Subject: Prospect List for {{Company Name}}
Hey {{First_Name}},  

We can provide a list of {{Potential_Customer}}. I thought it might be useful for your outreach.

Let me know and I’ll send the leads your way

Regards,
%signature%

• Now, use ChatGPT or any spintax tool to convert the message into multiple spintax versions.

• Spintax boosts email variety to avoid spam and improve personalization.

  

• Paste the spintax subject and body in Smartlead.

  

• Click “Add Variant” to create email variants with different email copy or at the very least, different spintax.

• Variants improve deliverability and reduce the chance of being flagged as spam.

  

• Now click on “Add Steps” → “Email” to add follow-ups.

• Follow-ups increase reply rates by reminding leads, addressing objections, and keeping conversations active—thereby boosting your chances of conversion.

• Select the delay for the follow-ups and add the email copy using spintax.

• You may add a subject if you wish, but we recommend leaving it empty to keep the message within the same email thread.

  

• Use the preview to check if everything is okay or not. If okay, click Save & Next

  

6. Schedule, Sender Accounts & Advanced Settings

• Choose the Sender Accounts (use only those warmed up for at least 10 days).

• Set campaign Schedule and also set a number for “Max Number Of New Leads Reached Per Day Per Campaign”

  

• Go to Campaign settings and follow our given settings, or you may do as you prefer.

• Don’t forget to enable “Intelligent AI Lead Categorisation” to categorize your email response by AI.

  

• When everything is set, run the Campaign.

  

7. Unified Inbox

• Access all campaign replies from the Unified Inbox.

• Replies are AI-categorized for easy response tracking and management.

  

Bonus: Free Outbound Audit

Book a Free Outbound Audit to Uncover Hidden Opportunities in Your Outreach Strategy

We'll analyze your current outbound setup, identify gaps, and show you how to improve targeting, messaging, and automation—so you can get more replies with less effort.

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